Using Simply in Recruitment

What does Simply actually do? An honest overview

Simply is AI software for recruitment teams. That's the short version. But that sentence tells you very little, because every platform claims that these days. So let's be specific.

Simply records your conversations, regardless of channel. It summarizes those conversations in the format that fits the conversation type. It extracts data from those conversations and puts it automatically into your CRM. It formats CVs to your house style. And it gives you insights about candidates and your own performance as a recruiter.

That sounds like a feature list. But it all comes down to one thing: freeing you as a recruiter from admin so you can do what you're good at. Talking to people. Building relationships. Making placements.

The problem Simply solves

Let's start at the beginning. As a recruiter, you spend most of your day on tasks that have nothing to do with recruiting. After every call you type a summary. You open your CRM and manually fill in fields. You receive a CV, open Word, and start formatting. You switch between four or five tools. Tab, tab, tab, copy, paste, save.

That's not just frustrating. It costs you placements. Because while you're doing admin, a competitor is already calling that candidate back. Speed is a competitive advantage in recruitment. Every minute you spend on admin is a minute you don't spend calling candidates or clients.

The numbers are sobering. Research shows that recruiters spend an average of 62% of their workday on administrative tasks. With 8 working hours, that's almost 5 hours per day. On work that adds no direct value.

Simply fixes this. Not by changing your process, but by automating the administrative tasks within it. You keep working the way you're used to. Simply runs in the background.

How Simply works in practice

Theory is nice. But how does it actually work? Let's walk through a typical workday.

Step 1: Record conversations via any channel

You start your day with an intake call via Google Meet. Then you call a candidate back on her mobile. After lunch, you have a client meeting via Teams. In between, you make a quick call from the car.

Omnichannel recording means all these conversations are automatically recorded and processed. No separate app to launch. No 'hold on, I need to start the recording.' It works via the meeting bot (for Google Meet and Teams), the desktop app, the mobile app, and via VOIP. Including local phone numbers.

Simply doesn't care how you call. It doesn't care when you call either. Early morning, late evening, Saturday when a candidate can only talk then. The system runs 24/7.

Step 2: Automatic, energetic summaries

Within two minutes after the call, you have a summary. But not a generic rundown of everything discussed. That's where most AI tools stop. Simply goes further.

Energetic summaries adapt to the conversation type. A candidate intake produces a structured profile. Work experience, competencies, availability, salary expectations, motivation, red flags. All neatly structured.

A client meeting produces a vacancy briefing. Role requirements, team composition, culture, employment conditions, selection process, dealbreakers. A completely different format, because it's a completely different type of conversation.

And the best part? These formats are fully customizable. Per client, per conversation type, per team. If client X always expects a specific format, you set it up once. From that moment on, all your summaries for that client look identical.

That's a subtle but important point. It's not just about speed. It's about consistency. Every recruiter on your team delivers the same quality level, regardless of experience.

Step 3: CRM data entry that does itself

This is where the real magic is. And simultaneously the least sexy part. But ask any recruiter what the most frustrating part of their day is, and the answer is almost always: filling in CRM fields.

Automatic CRM data entry pulls specific data points from the conversation and fills the right fields in your CRM. And we don't mean a chunk of text in a notes field. We mean:

• Dropdowns that get selected automatically. Full-time or part-time? Senior or mid-level? The AI selects the right option.
• Date fields correctly formatted. Available from April 1st? It's there.
• Numeric fields that are accurate. Salary indication, commute time in minutes, hours per week.
• Enum fields matched to exactly the right options from your CRM. Not 'roughly right,' but exactly right.

Every data point gets a confidence score. Green: high confidence, processed automatically. Orange: the AI isn't fully sure, please verify. You stay in control without having to do everything manually. Trust but verify.

The impact is bigger than you think. Say you do 15 calls per day. Per call, you fill in 8-12 CRM fields. That's 120-180 fields per day. Manually. With copying, pasting, selecting dropdowns, adjusting date formats. That costs you 2-3 hours per day. Simply does it in seconds.

Step 4: CV processing and formatting

A candidate sends a CV in any format. PDF, Word, sometimes even a LinkedIn export. CV parsing extracts all relevant information in a structured way. Work experience, education, skills, certifications, languages. That data goes automatically to your CRM.

But there's more. CV formatting converts the complete CV to your own house style. Font, layout, structure, color scheme. Everything according to your template. Including grammar correction. The candidate wrote 'managment'? Simply corrects it. Without you having to open Word.

For search firms that convert CVs to client format daily, this alone is a game-changer. What normally takes 15-20 minutes per CV now takes seconds.

Step 5: Insights and transparency

Insights give you a deeper picture than a summary alone. Based on all conversations with a candidate, Simply builds a profile. Which qualities keep recurring? How consistent is someone in what they say? What motivations become clear?

And it's not just about candidates. Simply also analyzes you as a recruiter. How long do you talk versus the candidate? Which questions yield the deepest answers? Where do you excel, and where are you leaving opportunities on the table?

Everything is transparent. Every sentence in a summary is clickable. Click it and hear the exact moment in the conversation. Read the transcript. No black box. Full control. This is non-negotiable when it comes to candidate data.

What systems does Simply work with?

A tool that doesn't integrate with your existing systems is just another system. And the last thing you need is yet another tab to switch between.

Simply integrates with:

• Salesforce: as a managed app, deeply integrated. Not a loose connection, but native in your Salesforce environment.
• Bullhorn: the CRM most staffing companies use.
• Mysolution, Byner, Tigris: major Dutch ATS players.
• Via the API: with virtually any other system. Custom connections are possible.

The integration goes beyond 'we send data over.' It means your CRM's field structure is leading. Simply reads which fields you have, which options are in your dropdowns, which validation rules apply. And adapts accordingly. Not the other way around.

Who is Simply built for?

Simply isn't for everyone. And that's deliberate.

Simply is built for professional recruitment teams that run volume:

• Staffing agencies that conduct dozens of conversations daily and need fast, accurate data entry.
• Secondment firms that need structured candidate profiles for their end clients.
• Executive search firms that need to convert CVs to client format and maintain detailed candidate files.
• Corporate HR teams that want to professionalize and standardize their recruitment process.
• Staffing companies that want to grow without proportionally hiring more administrative staff.

Are you a solo recruiter with two calls per week? Then Simply is probably overkill. Do you have ten or more conversations per day? Then Simply pays for itself within a week. The math is simple: if you save 20 minutes of admin per conversation and do 12 calls per day, you save 4 hours per day. What's an hour of a recruiter worth?

Security and privacy

You're processing sensitive personal data. Names, salaries, personal situations candidates share in confidence. Medical limitations. Family situations. Financial expectations. This is data you don't entrust to just any AI platform.

Enterprise security at Simply isn't a nice-to-have but a foundation. ISO 27001 certified. All data processed within the EU. GDPR compliance is built into every component of the system. Conversation data is not used for training AI models. And there are strict access controls so only authorized team members can access sensitive information.

What Simply is not

Honesty works both ways. Here are things Simply doesn't do:

• Simply doesn't match candidates to vacancies. That's on the roadmap, but not yet available.
• Simply doesn't replace your ATS. It works alongside it, as an intelligent layer that automates the admin.
• Simply doesn't conduct conversations for you. It processes them. You remain the recruiter.
• Simply isn't a generic AI tool. You can't write marketing copy or plan meetings with it. It does recruitment, and only recruitment.

That focus is deliberate. By only doing what it's good at, it does those things better than any generic tool ever could.

Getting started

Curious how Simply fits into your workday? Read how to get started with AI as a recruiter, or see what fully automated conversation processing looks like in practice. You can also read how AI helps you strengthen candidate relationships instead of weakening them.

Or schedule a demo right away. Not an hour-long sales pitch, but a concrete 30-minute session where you see how Simply works with your CRM, your conversation types, your workflow. Results guaranteed.